Adeptus Health

  • Executive Assistant

    Job Location US-TX-Carrollton
    Posted Date 1 week ago(12/4/2018 3:38 PM)
    Type
    Regular Full-Time
    Job ID
    13330
    Shift
    Day
    Facility
    First Texas Carrollton - 401
    Company
    Texas Health Hospital
  • Company Overview

    Texas Health Hospital: Our mission is to provide the residents of Dallas/Fort Worth with increased access to the highest quality medical care. Texas Health Hospital is a beautiful full service community hospital featuring 50 inpatient beds, 10 ER treatment rooms, 3 Operating Rooms and a full digital imaging suite.

    About Adeptus Health

    Adeptus Health is a leading patient-centered healthcare organization expanding access to the highest quality emergency medical care through its network of freestanding emergency rooms and partnerships with premier healthcare providers. All Adeptus Health freestanding facilities are fully equipped emergency rooms with a complete radiology suite of diagnostic technology, on-site laboratory, and staffed with board-certified physicians and emergency trained registered nurses. For the last four years, Adeptus Health has exceeded the 95th percentile in patient satisfaction according to patient feedback collected nationwide by Press Ganey Associates Inc. Adeptus Health also was named a 2016 and 2017 Best Workplaces in Healthcare by Great Place to Work® and Fortune Magazine.  For more information, please visit adpt.com.

    Responsibilities

    The Executive Assistant (EA) will report to the CEO and CNO to provide direct support to both positions. The EA will perform a wide range of administrative and office support duties to facilitate the efficient operation of the organization. Responsibilities include designing and preparing executive reports using MS Office products for Board Meetings, Committee meetings, Community presentations and regulatory surveyors. In addition to scheduling meetings, and seminars, the EA will be responsible for the preparation of meeting packets, and minutes. The EA will be expected to attend to administrative and clerical details utilizing initiative, and problem analysis, while maintaining a high level of confidentiality and professionalism. This is an Exempt position with regular hours Monday – Friday.

     

     

    Job Responsibilities and Duties

    Essential Job Functions:

    • Answer, screen, and prioritizes communications to the C-Suite of the hospital and guides  callers and visitors to other resources  as appropriate
    • Performs administrative services including reception, receiving, problem solving and decision making
    • General clerical duties including copying, faxing, and mailing
    • Manages Hospital administration records
    • Maintain electronic and hard copy filing system
    • Handle requests for information and data
    • Resolve administrative issues and inquiries
    • Prepare and modify documents, including correspondence, presentations, reports, drafts, memos, and emails
    • Records meeting minutes, schedule and coordinate meetings, appointments and travel arrangements
    • Ensure that all data is entered into system in a timely and thorough manner
    • Interface with Senior Management, Billing, IT, Accounting, HR, and Patient Accounts
    • Demonstrates professionalism and compliance to company and departmental policies and procedures
    • Perform other duties as required and as directed by management

     

    Supervisory Responsibility:

    There are no supervisor responsibilities required.

     

    Other Duties:

    Please note this job description is not designed to cover in detail, or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice.

     

    Competencies

    • Attention to detail and excellent organizational Skills
    • Understanding of the company’s mission and compliance in daily operations
    • Exceptional problem solving and decision making skills
    • Ability to interact with all levels of staff and clients in a professional manner while developing relationships that will enhance the business unit
    • Outstanding interpersonal and communication skills with the ability to work independently as well as part of a team
    • Effectively plans and organizes work to ensure completion
    • Ability to support two multiple functions while  managing vendors and assisting with various office management duties
    • Analytical skills that would provide the ability to identify issues and evaluate courses of action through the utilization of principals
    • Effective in working objectively with a diverse group
    • Develops an understanding of responsibilities for performance improvement and participates in such activities
    • Demonstrates initiative and strives to continually improve processes and relationships
    • Demonstrates professionalism with both verbal and written communications

    Qualifications

    Education and Experience:

    • Bachelor’s Degree Preferred
    • Proficiency with standard office equipment
    • Experience with clerical and administrative procedure such as filing and record keeping
    • Knowledge of principles and practices of basic office management
    • Must have a clear and pleasant speaking voice
    • Must be able to work independently, and prioritize workload to meet established goals and timelines
    • Must have excellent organizational skills and the ability to manage multiple projects simultaneously
    • Requires a very polished personal presentation style
    • Must have the ability to respect and maintain highly confidential information
    • Must have proficiency in all Microsoft Office applications

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